Administration Officer - Brunswick

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.  

As a trusted not-for-profit, the organisation’s unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.  

St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products.

Last year, we connected with 1.2 million Western Australians including:  

• 340,000 people through first aid training, education and engagement,  
• 362,000 people who received care close to where they live and work,  
• 410,000 received trusted transport and emergency care when they needed it most.   

A job to be proud of:

We are currently seeking an Administration Officer to join our Brunswick Sub Centre. This is a 12-month, part-time fixed-term position, offering 15 hours per week with flexibility around days and working hours.

You will be required to conduct a variety of administration duties for the sub centre whilst continually providing the highest level of customer service to both internal and external customers.

What you’ll do:

• Provide a high level of support to internal and external customers.
• Coordinate the Community Transport Vehicle inc. bookings, payments & vehicle servicing/maintenance.
• Direct, process and action queries and communication in a timely manner to ensure the region, Sub Centre and customer requirements are met.
• Process invoices and local customer payments as required for the Subcentre.
• Provide support to the volunteer Sub Centres including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up. 
• Supports First Aid Training, Sales and Services of First Aid Kits.
• Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires
• Conduct accounts duties which include the following:
  • Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
  • Bank and investment reconciliations.
  • Receipting of customer payments.
  • Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
  • Day to Day banking.
  • Ensure transactions are properly recorded and entered into the computerized accounting system.
  • Maintain financial files and records.

What you’ll need:

• Proven administration and data entry experience
• Previous experience conducting Accounts Payable and reconciliation tasks
• Ability to work autonomously
• Attention to detail and problem-solving skills
• Proficiency in MS Office Suite
• Established data entry skills
• Excellent written and verbal communication skills

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• $550 Health and Wellness reimbursement (pro-rata)
• 17.5% leave loading
• Corporate Uniform
• Competitive Remuneration Package
• Salary Packaging Options (pro-rata)
• Free Emergency Ambulance Cover
• Free First Aid Training

To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and resume.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au

Applications close on Sunday 25th May 2025 at 6:00pm

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John