Administration Officer

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

We are looking for an Administration Officer to join our Digital Services department on a Permanent Full-Time basis.

The Administration Officer is responsible for providing administrative and operational support to the Digital Services leadership team, ensuring effective coordination of technology purchasing and departmental processes. The position supports day to day operations through managing orders, financial administration, office resources, and broader business support activities.

What You’ll Do:

• Act as a central point of contact for administrative enquiries
• Coordinate meetings, calendars, and associated logistics
• Prepare correspondence, reports, presentations, and standard documentation, as required
• Support with processing purchase orders for technology, software, and services in line with procedures
• Support vendor onboarding and maintain associated documentation
• Maintain accurate financial and procurement records and ensure compliance with procedures
• Ensure all correspondence and administrative processes are completed in accordance with established policies, procedures, and workflows.
• Contribute to a high-performance culture that aligns with the vision, values and strategic priorities of the stream and organisation more broadly.

 Administration Officer (DS) PD.pdf

What You’ll Need:

• Relevant administrative or business qualifications (desirable)
• Previous experience in administrative or coordination roles
• Experience supporting Digital Services teams or project environments advantageous
• Experience using financial or invoicing systems (desirable)
• Exposure to procurement or purchase order processing (desirable)
• Good problem solving and organisational skills
• High attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office or equivalent tools
• Ability to manage multiple priorities and stakeholders.

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and must include a detailed cover letter outlining your motivations for this position and resume.

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted. Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au 

Applications close on Tuesday 12th May at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices. 

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.