HRIS Systems Specialist

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role

We are seeking a HRIS Systems Specialist to join our People Stream on a Permanent Full-time basis in our Belmont office.

This role forms part of a small, values-driven team with strong working relationships, where collaboration, trust and genuine support underpin how we work together. You will join a group that takes pride in open communication, shared learning and collectively shaping meaningful outcomes for the organisation.

This role will play a central role in the governance, implementation and ongoing optimisation of the Core HR system, championing its implementation, optimisation and ongoing governance to ensure it effectively supports end-to-end HR operations. Drawing on operational HR experience, the People Systems Specialist will ensure the system reflects real-world workforce processes, legislative requirements and best-practice people management frameworks, while amplifying the overall people experience through intuitive, employee-centred system design.

Working closely in partnership with key stakeholders, this role will translate practical HR knowledge into scalable, compliant and efficient system solutions across the Core HR platform and its integration points.

What You’ll Do

• Champion the implementation, configuration and continuous optimisation of the Core HR system to support operational HR delivery.
• Apply practical HR experience to review, design and enhance system workflows, approval pathways and organisational structures.
• Play a central role in the governance and optimisation of the Core HR platform, managing security roles, workflows and system controls.
• Partner with HR leaders and subject matter experts to translate operational requirements into effective system configuration.
• Oversee data integrity, compliance monitoring and system audits to ensure accurate workforce records and reporting.
• Coordinate system upgrades, release management, integrations and vendor engagement activities.
• Conduct structured testing of enhancements and process changes to ensure alignment with operational HR practices.
• Lead Core HR reporting, dashboards and workforce analytics to support evidence-based decision making.
• Identify opportunities to streamline and automate HR processes, improving efficiency and user experience for HR teams, leaders and team members.
•  Provide expert advice and escalation support on complex system and process matters.
• Provide support across other People Systems within the team as required, contributing to broader system initiatives and continuous improvement activities.
• For a full position description please see (noting the internal job title is People Systems Specialist)  People Systems Specialist PD - 2026.pdf

What You’ll Need

• Experience implementing, enhancing or acting as system owner for a Core HR or enterprise HRIS platform.
• Demonstrated operational HR experience, with strong understanding of end-to-end employee lifecycle processes.
• Proven ability to translate practical HR knowledge into system configuration, workflow design and process optimisation.
• Strong understanding of HRIS data structures, security frameworks, compliance requirements and governance controls.
• Advanced analytical capability, with the ability to interpret workforce data and provide meaningful insights.
• Tertiary qualifications in HR, Information Systems or a related discipline (desirable), or significant experience in a dedicated HR or HRIS / People Systems role.
• Experience with enterprise HR platforms such as Workday, SAP SuccessFactors, Oracle HCM or similar.
• Strong stakeholder engagement skills and the ability to influence across people and operational functions.
• High attention to detail, sound problem-solving capability and strong organisational skills.

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover
• Ability to work from home as agreed

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and submit the following:

1. Up to date CV detailing key experiences and work history.
2. Cover letter addressing relevant experience, skills and Selection Criteria questions outlined below (submissions should be limited to a two-page word document)

• What is your motivation for applying for the People Systems Specialist position?

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted.

Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Careers on (08) 9334 1436 or via email at careers@stjohnwa.com.au

Applications close on Friday 27th of February at 6pm.

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices.

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.