Purchasing Administrator

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

We are looking for a Purchasing Administrator to join our Supply Chain team on a Part Time basis 18.75 hours a week, Fixed Term contract 6 months. Support the Supply Chain by processing purchase orders in line with approved processes and policies whilst engaging with suppliers to maintain order and delivery schedules. This includes interacting with internal stakeholders relating to order availability, escalation of supply performance and purchasing practices.

What You’ll Do:

• Purchase order management: Raise and process purchase orders accurately and in line with approved purchasing policies and procedures.
• Supplier and delivery coordination: Monitor orders, follow up delays, coordinate delivery schedules and advanced shipping notifications, and support timely receipt of goods.
• Pricing and discrepancy resolution: Verify inventory pricing, investigate receipt and invoice discrepancies, and process credits and purchase order returns in collaboration with Accounts Payable.
• Stock availability: Work with Planning and Analytics to monitor stockouts and backorders, communicating supply issues and escalating concerns to relevant stakeholders.
• Stakeholder service and relationships: Maintain effective relationships with suppliers and internal teams, providing responsive customer service and resolving purchasing queries.
• Compliance and organisational support: Maintain accurate, accessible records, contribute to continuous improvement and organisational initiatives, and uphold workplace safety, organisational values and inclusive practices.

What You’ll Need:

• Essential -  Minimum 2 years’ experience in a Purchasing or Supply Chain role
• Desirable - Substantial experience in a customer service environment
• Desirable - Prior experience in Health/Pharmaceutical or FMCG business in purchasing and/or procurement  

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and submit the following:

1. Up to date CV detailing key experiences and work history and a Cover Letter

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted.

Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Careers on (08) 9334 1436 or via email at careers@stjohnwa.com.au

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices.

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.