Administration Officer - Brunswick

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

We are seeking an enthusiastic and organised Administration Officer to join our team at the Brunswick Subcentre on a 12-month fixed-term, part-time basis, working two days per week.

In this role, you will provide essential administrative support to the district office, undertaking a variety of administrative tasks while delivering a high standard of customer service to both internal and external stakeholders. The position may also require occasional travel to Bunbury to attend training.

What You’ll Do:

• Provide a high level of support to internal and external customers.
• Provide support to the Volunteer Committee as required.
• Direct, process and action queries and communication in a timely manner to ensure the district and customer requirements are met.
• Process invoices and local customer payments as required for the district.
• Provide support to the district office including bank reconciliations, placing orders and accounts payable tasks, head centre account queries, outstanding debtor follow up.
• Supports First Aid Training, Sales and Services of First Aid Kits when required.

• Process Patient Care Records (ePCRs) for invoicing (Processing ePCRs may involve reviewing emergency case details, which can include sensitive or potentially distressing information).

• Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires.
• Conduct accounts duties which include the following:

• Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
• Bank and investment reconciliations.
• Receipting of customer payments.
• Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
• Day to Day banking.
• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Maintain financial files and records.

Click here for the full Position Description   Position Description - Administration Officer.pdf

What You’ll Need:

• Proven administration and data entry experience
• Previous experience conducting Accounts Payable and reconciliation tasks
• Ability to work autonomously
• Attention to detail and problem-solving skills
• Proficiency in MS Office Suite
• Established data entry skills
• Excellent written and verbal communication skills

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and must include a detailed cover letter outlining your motivations for this position and resume.

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted. Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au

Applications close on Thursday 26th November 2026 at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices.

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.