Administration Officer - Wyalkatchem Sub Centre

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

We are looking for an Administration Officer to join our Ambulance Operations (Rural & Remote) department based in our regional sub centre in Wyalkatchem on a 1year fixed term part-time basis working 10 hours per week (1 day Tuesday and the other day can be worked Wednesday or Thursday).

Where you will conduct administration duties for the Sub Centre, Country Ambulance Operations and customers of St John by providing administration, financial and operational support to ensure the efficient running of the Sub Centre.

What You’ll Do:

• Direct, process and action queries and communication in a timely manner to ensure the District, Sub Centre and customer requirements are met, ensuring correspondence is appropriately recorded, stored and distributed
• Process benefit fund membership, renewals and related enquiries
• Administer first aid kit sales and provide advice regarding first aid training
• Process Patient Care Records (ePCRs) for invoicing (Processing ePCRs may involve reviewing emergency case details, which can include sensitive or potentially distressing information)
• Assist with volunteer enquiries, allowances, reimbursements and liaise with the Committee, VDOs and CP to ensure VIP records are up to date.
• Assist the Regional Finance Coordinator (RFC) with End of Month processing and financial/audit enquiries.
• Conduct accounts duties which include the following:

• Creditor Accounts – prepare purchase orders, issue receipts, monitor payment terms and process invoice payments
• Bank and investment reconciliations
•  Manage accounts payable and receivable.
• Liaise with debtors, customers, sponsors to ensure payments are received within agreed terms
• Day to Day banking and data entry into accounting system
• Maintain financial files and records
• Implement financial policies and procedures as directed by State Office

Click here for the full Position Description:  2. Administration Officer - Position Description.pdf

What You’ll Need:

• Certificate III in Office Administration or other relevant qualifications or equivalent years in experience in a similar role
• Excellent time management skills with the ability to prioritise and multi-task
• Ability to work autonomously
• Attention to detail and problem-solving skills
• Proficiency in MS Office Suite and Established data entry skills

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and must include a detailed cover letter outlining your motivations for this position and resume.

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted. Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au 

Applications close on Wednesday 25th November 2026 at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices. 

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.