Executive Assistant

Do you want to work for an iconic Western Australian organisation committed to making a difference to your community?

A job to be proud of:

As the Executive Assistant to the Group Chief Executive Officer (GCEO) – St John WA you will be a highly trusted, effective and experienced administrator with meticulous attention to detail, excellent time management and outstanding communication skills with an exceptional ability to build relationships and liaise with stakeholders.

You will provide support to the GCEO in all aspects of executive support to ensure the Office of the GCEO runs cohesively, efficiently and smoothly to ensure the successful achievement of the organisational objectives. This is a fast-paced role where no two days are the same and you will have the ability to take ownership of your work with autonomy and trust and make a real impact in a purpose-driven organisation.

This is a parental leave cover contract role working June 2025 – July 2026. You will work a 37.5 hour week Monday through to Friday in our Belmont State office and there is an opportunity to work from home 1 day a week.

What you’ll do:

• Diary & Email Management – Ensure the Group CEO’s workflow is efficient by managing and prioritising calendars, emails and correspondence, while ensuring time is set aside to meet work demands.
• Senior Leadership & Board Support – Liaise with the Group CEO, Board and Senior Leadership Team to facilitate seamless communication, support processes and monitor the flow of information.
• Meeting & Event Coordination – Organise meeting logistics, including catering, room setup and tech support. Prepare agendas, take minutes, track action items and coordinate travel and external engagements.
• Executive Research & Reporting – Undertake research and prepare comprehensive briefing notes, reports and correspondence, ensuring the Group CEO is updated on urgent matters and conflicting priorities.
• Stakeholder Engagement – Maintain awareness of incoming and outgoing matters to respond appropriately, including high-level correspondence with government officials and external partners.
• Collaboration & Process Management – Work closely with the Group CEO’s direct reports and other Executive Assistants to ensure streamlined workflows and shared awareness of key issues.
• Governance & Compliance – Ensure all submission deadlines and governance requirements are met, including Group CEO reports, Board committee papers and executive meeting documentation.

What you’ll need:

• Proven experience providing high-level executive support, including at board level.
• Highly adaptable, proactive and able to anticipate the Group CEO’s needs in a dynamic environment.
• Strong decision-making skills with the ability to assess priorities, risks and opportunities efficiently.
• Exceptional interpersonal and communication skills, with the ability to engage at all levels.
• Outstanding organisational and time management abilities, balancing multiple priorities under tight deadlines.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Extensive experience in event planning, agenda preparation and minute-taking with keen attention to detail.
• Familiarity with corporate travel booking systems and expense management platforms such as FlexiPurchase.

What’s in it for you?

The successful candidate will be offered a collaborative working environment within a positive and professional team along with:

• Competitive base salary + Salary package (and reduce the tax you pay) up to $18,500 per annum
• $550 Health and Wellness reimbursement
• 17.5% annual leave loading
• Corporate Uniform
• Free emergency ambulance cover and first aid training

To apply for this exciting opportunity please select "Apply Now", applications must include a CV and cover letter addressing the below criteria:

• Outline your motivation in applying for this role and with St John WA
• Please provide an example where you have supported a Chief Executive Officer or Chief Officer to ensure their office runs cohesively, efficiently and smoothly
• Please provide an example of a time you have managed a challenging situation at work using your communication skills

Alternatively, if you have any questions, please contact Careers on (08) 9334 1436 or via email at careers@stjohnwa.com.au

Applications close on 21st April 2025 at 6pm.

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John

Please note that applications received by email will not be accepted.