Payroll Manager

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?  

For more than 130 years, St John WA has been a cornerstone of support in Western Australia connecting with community through education, training and care.  

As a trusted not-for-profit, the organisation’s unwavering mission is to serve humanity and build resilient communities which we do through a strong team spirit, camaraderie and the collaboration of all team members – paid and volunteers alike - working together to support wellbeing and health for every Western Australian.  

St John WA is powered by team members who have a strong sense of belonging and purpose and combined we are a leader in pre-hospital care and related products.

Last year, we connected with 1.2 million Western Australians including:  

• 340,000 people through first aid training, education and engagement,  
• 362,000 people who received care close to where they live and work,  
• 410,000 received trusted transport and emergency care when they needed it most.   

A job to be proud of:

The Payroll Manager plays a pivotal leadership role in overseeing the end-to-end payroll function at St John WA. This position is responsible for managing, supporting, and guiding the payroll team to ensure all payroll activities and associated reporting are processed accurately, on time and in compliance with legislation.

What you’ll do:

• Act as the payroll subject matter expert, providing authoritative guidance on payroll, superannuation, benefits, and compliance to internal stakeholders.
• Manage and oversee the end-to-end payroll cycle for employees under awards, enterprise agreements, and individual contracts, ensuring accuracy, timeliness, and compliance with all legislative requirements.
• Ensure legislative compliance with awards, enterprise agreements, and individual contracts, and contractual requirements. Maintain and update employee records and ensure payroll systems reflect current conditions, including changes to award rates, enterprise agreement entitlements, and regulatory updates
• Lead and develop the payroll team, providing day-to-day support, coaching and professional development to foster a high-performing culture.
• Ensure Payroll KPIs are consistently met with a high level of accuracy.
• Drive standardisation and optimisation of payroll systems and processes, ensuring consistency and operational efficiency
• Champion payroll system enhancements, including upgrades, automation, and workflow improvements to reduce manual effort and improve accuracy
• Collaborate with Finance and HR to ensure data integrity and compliance.
• Manage and resolve payroll issues promptly, including overpayments, pay advances, superannuation discrepancies, and termination payments.
• Conduct regular payroll audits to verify accuracy of employee leave balances and entitlements.
• Oversee complex payroll calculations, including back pay, terminations, redundancies, allowances, and overtime.

What you’ll need:

• Extensive Payroll experience and proven management experience within a large and complex organisation.
• Relevant qualification in Payroll Services or Management (highly desirable).
• 7+ years of experience required in a payroll processing / management role.
• Strong knowledge of current legislation, regulations, and industrial instruments related to salaries, superannuation, and salary packaging.
• Demonstrated ability to lead, influence, and collaborate with stakeholders across the organisation.
• Proven ability to coach, develop and share knowledge with others.
• Exceptional attention to detail and accuracy.
• Ability to identify and implement process improvements while maintaining governance.
• Intermediate to advanced MS Excel skills.

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• $500 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Competitive remuneration package
• Salary packaging options
• Free emergency ambulance cover
• Free first aid training

Are you ready to change lives?

To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and resume.

Alternatively, if you have any questions, please contact Jenna Childs – Talent Sourcing Consultant on jenna.childs@stjohnwa.com.au

Applications close on Friday 12th December 2025 at 6:00 PM

St John WA is committed to creating an inclusive environment which provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John.

St John may begin the shortlisting process prior to the closing date.