Scheduling Officer

Do you want to work for an iconic Western Australian organisation committed to changing lives and making a difference to your community?

St John WA is a well renowned not-for-profit organisation whose vision and purpose is to serve humanity and build resilient communities.

With over 130 years of experience, the culture at St John WA is underpinned by a strong team spirit, camaraderie and the collaboration of employees and volunteers working together to change lives, while creating a powerful sense of belonging, where our people want to work.

This combined with over 2800 permanent team members, 6000 volunteer team members and annual revenues of $500 million, makes St John WA the industry leader in the provision of pre-hospital care and related products in Western Australia. Each year we attend in excess of 275,000 people across the state, treat 350,000 patients at our primary health centres and teach over 330,000 people life -saving first aid skills.

A Job to be proud of:

You will be responsible for the service scheduling, coordination and monitoring of fleet movement to ensure that the maintenance activities of St John WA’s Fleet, Radio & Equipment Department are not disrupted.

What you’ll do:

• Capacity planning ensuring jobs are lined up for the coming weeks
• Prepare comprehensive job packs, including all necessary work orders and documentation
• Collaborate with the Fleet and Radio team to resolve schedule conflicts and resource constraints
• Implement schedule change control processes and communicate schedule updates to stakeholders
• Stay ahead of the curve by adjusting servicing schedules to meet shifting operational demands and keep everything running smoothly
• Develop and maintain project schedules using scheduling software tools
• Maintain system data accuracy by keeping all information up to date and ensuring work orders are in correct status
• Review previous weeks performance and continually monitor and tracking of resources and notify line manager of critical risks that may impact the operational workforce
• Implement schedule change control processes and communicate schedule updates to stakeholders
• Provide administrative support to the Planning Lead as required. 

What you’ll need:

• Background in corporate, health, community or commercial based sectors
• Good problem solving and organisational skills.
• Experience in a similar role in a maintenance environment.
• Experience in developing and maintaining Master data and maintenance tactics.
•  Experience in business improvement initiatives, working autonomously and within a team to drive results.
• Strong budget management skills with a focus on cost control and maintaining confidentiality.
• C Class drivers’ license

What’s in it for you?

The successful candidate will be offered an interactive and supportive working environment within a positive and professional team along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Competitive remuneration package
• Salary packaging options
• Free emergency ambulance cover
• Free first-aid training

Are you ready to change lives?

To apply for this exciting opportunity please select "Apply Now". Applications must include a detailed cover letter outlining your motivations for this position and a resume.

Alternatively, if you have any questions please contact Jenna Childs, Talent Sourcing Consultant via email – careers@stjohnwa.com.au

Applications close Tuesday 26th August 2025 at 6:00 PM.

St John WA is committed to creating an inclusive environment that provides a sense of belonging and enables a welcoming, diverse, capable and connected workforce who represent the community we serve. Our goal is to ensure people feel safe to be themselves.

We actively encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples, members of the LGBTIQ+ community, and all other suitable applicants.

Please note that St John will not accept recruitment agency applications for this position.

St John reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John