Administration Officer

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

We are looking for an Administration Officer to join our team in East Bunbury on a 6 months fixed-term, part-time basis, working 30 hours per week, Tuesday to Friday.

Working in a team of 3, you will be conducting a variety of administration duties for the district office whilst continually providing the highest level of customer service to both internal and external customers.

What You’ll Do:

• Provide a high level of support to internal and external customers.
• Direct, process and action queries and communication in a timely manner to ensure the district and customer requirements are met.
• Process invoices and local customer payments as required for the district.
• Arrange vehicle repairs and maintenance for our vehicle fleet.
• Arrange property maintenance and repairs as required
• Support volunteer recruiting activities across the district
• Supports First Aid Training, Sales and Services of First Aid Kits.
• Assist the Regional Finance Coordinator with End of Month processing and financial/audit enquires.
• Provide support to the district office including placing orders and accounts payable tasks, head centre account queries and outstanding debtor follow up.
• Conduct accounts duties which include the following:

• Creditor Accounts – prepare purchase orders, process payments and invoice scanning.
• Receipting of customer payments.
• Liaising with debtors/customers/sponsors to ensure receipts are received within payment terms.
• Day to Day banking.
• Ensure transactions are properly recorded and entered into the computerized accounting system.
• Maintain financial files and records.

Full position description:  Administration Officer - Coastal Forest - Urban & Coastal - July 2026.pdf

What You’ll Need:

• Proven administration and data entry experience
• Previous experience conducting Accounts Payable and reconciliation tasks
• Ability to work autonomously
• Attention to detail and problem-solving skills
• Proficiency in MS Office Suite
• Established data entry skills
• Excellent written and verbal communication skills

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and must include a detailed cover letter outlining your motivations for this position and resume.

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted. Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au

Applications close on Wednesday 16th September 2026 at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices.

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.