Executive Assistant

St John WA has been serving the Western Australian community since 1922. Our organisation has grown into an integrated healthcare provider, connecting people across WA to lifesaving emergency services, urgent care, and health education.

We are a not-for-profit organisation, and we are committed to making a positive impact on the safety, wellbeing, and health of everyone, no matter where in WA they live. Our services are powered by more than 8,000 dedicated employees and volunteers who bring care, skill, and compassion to every corner of the state.

About the Role:

As an Executive Assistant at St John WA, you will be a highly trusted, effective and experienced administrator with meticulous attention to detail, excellent time management and outstanding communication skills, along with an exceptional ability to build relationships and liaise with stakeholders.

You will provide high-level executive support across a broad range of responsibilities to ensure executive operations run cohesively, efficiently and smoothly, supporting the successful achievement of organisational objectives. This is a fast-paced role where no two days are the same, and you will have the opportunity to take ownership of your work with autonomy and trust while making a real impact in a purpose-driven organisation.

This is a Permanent Full-time position. You will work 37.5 hours per week, Monday to Friday, based in our Belmont State Office, with the opportunity to work from home one day per week.

What You’ll Do:

• Diary & Email Management – Ensure executive workflows remain efficient by managing and prioritising calendars, emails and correspondence, while ensuring time is allocated appropriately to meet business demands.
• Executive & Leadership Support – Liaise with senior leaders, internal stakeholders and external partners to facilitate seamless communication, support processes and monitor the flow of information.
• Meeting & Event Coordination – Organise meeting logistics, including catering, room setup and tech support. Prepare agendas, take minutes, track action items and coordinate travel and external engagements.
• Research & Reporting – Undertake research and prepare comprehensive briefing notes, reports and correspondence, ensuring executives are kept informed of urgent matters and competing priorities.
• Stakeholder Engagement – Maintain awareness of incoming and outgoing matters to respond appropriately, including high-level correspondence with government officials and external partners.
• Collaboration & Process Management – Work closely with senior leaders and other Executive Assistants to ensure streamlined workflows and shared awareness of key issues.
• Governance & Compliance – Ensure all submission deadlines and governance requirements are met, including executive reports, committee papers and meeting documentation.

What You’ll Need:

• Proven experience providing high-level executive support, including at board level.
• Highly adaptable, proactive and able to anticipate executive needs in a dynamic environment.
• Strong decision-making skills with the ability to assess priorities, risks and opportunities efficiently.
• Exceptional interpersonal and communication skills, with the ability to engage at all levels.
• Outstanding organisational and time management abilities, balancing multiple priorities under tight deadlines.

Benefits:

The successful candidate will be offered an interactive and supportive working environment, along with:

• $550 Health and Wellness reimbursement
• 17.5% leave loading
• Corporate uniform
• Salary packaging and novated leasing
• Consumer discounts
• Discounts on first aid equipment
• Complimentary First Aid Training
• Complimentary ambulance cover

Ready to Apply?

To be considered for this opportunity, please click Apply Now. You will need to complete the online application form and submit the following:

1. An up-to-date CV detailing key experiences and work history.
2. A cover letter outlining relevant experience, skills and addressing the Selection Criteria questions below (maximum two pages):

• What is your motivation for applying?
• Please provide an example where you have supported a Chief Executive Officer or Chief Officer to ensure their office runs cohesively, efficiently and smoothly.
• Please provide an example of a time you have managed a challenging situation at work using your communication skills.

Applicants will receive an automated receipt on application. If you have not received this email, please contact the Talent Sourcing team prior to the closing date and time. Late or incomplete applications will not be accepted. Applications that do not include both a cover letter and resume may not be considered.

Alternatively, if you have any questions, please contact Talent Sourcing on careers@stjohnwa.com.au 

Applications close on Sunday 31st May 2026 at 6:00pm

St John WA is committed to fostering an inclusive, welcoming, and diverse workplace where everyone feels safe to be themselves. We encourage applications from people of all ages, genders, nationalities, abilities, and cultural backgrounds, including Aboriginal and Torres Strait Islander peoples and the LGBTIQ+ community.

St John WA is a child-safe organisation and takes a proactive approach to child safety. We ensure all children engaged in St John WA services are protected, respected, and empowered. Our commitment is supported by clear policies and procedures that reinforce our safeguarding practices. 

St John WA reserves the right to select a shortlist from the applications received. The selection process employed will be at the discretion of St John WA.